Working in partnership with parents and other agencies procedures
Working in partnership with parents/carers and other agencies
[name of setting] believes that families are central in all services we provide for young children. They are involved in all aspects of their child’s education and care their views are actively sought, and they are actively involved in the running of the setting in various ways.
We work in partnership with local and national agencies to promote the well-being of all children.
Families
· Parents/carers are provided with written information about the setting, including the setting’s safeguarding actions, and responsibilities under the Prevent Duty.
· Parents/carers are made to feel welcome in the setting; they are greeted appropriately; there is adult seating and provision for refreshment.
· Every effort is made to accommodate parents/carers who have a disability or impairment.
· The expectations we make on parents/carers are made clear at the point of registration.
· There is a clear expectation that parents/carers will participate in settling their child at the commencement of a place according to an agreed plan.
· Before a child starts at the setting and on an ongoing basis the setting will ask parents/carers to share necessary information with staff including, but not limited to, food allergies/intolerances, the introduction of solid foods and any special health requirements, and this is recorded, used appropriately and stored to protect confidentiality.
· Key persons support parents/carers in their role as the child’s first and most enduring educators.
· Key persons regularly meet with parents/carers to discuss their child’s learning and development and to share concerns if they arise.
· Key persons work with parents/carers to carry out an agreed plan to support a child’s special educational needs.
· Key persons work with parents/carers to carry out any agreed tasks where a child protection plan is in place.
· According to the nature of the setting, there is provision for families to be involved in activities that promote their own learning and well-being.
· Parents/carers are involved in the social and cultural life of the setting and actively contribute.
· As far as possible the service is provided in a flexible way to meet the needs of parents/carers without compromising the needs of children.
· Parents/carers are involved in regular assessment of their child’s progress, including the progress check at age two, as per procedure 09.15 Progress check at age two.
· There are effective means for communicating with parents/carers on all relevant matters and 10.2 Complaints procedure for parents/carers and service users is referred to when necessary.
· Every effort is made to provide an interpreter for parents/carers who speak a language other than English and to provide translated written materials.
· Information about a child and their family is kept confidential within the setting. The exception to this is where there is cause to believe that a child may be suffering, or is likely to suffer, significant harm, or where there are concerns regarding their child’s development that need to be shared with another agency. Parental permission will be sought unless there are reasons not to, to protect the safety of the child. In line with the statutory Information Sharing Duty, the setting recognises that data protection legislation is not a barrier to sharing information where there is a lawful basis to do so and where sharing is necessary to safeguard or promote the welfare of a child.
· Parental consent is sought to administer medication, take a child for emergency treatment, take a child on an outing and take photographs for the purposes of record keeping.
· Parents/carers’ views are sought regarding changes in the delivery of the service.
· Parents/carers are actively encouraged to participate in decision making processes via a parent/carer forum.
· There are opportunities for parents/carers to take active roles in supporting their child’s learning in the setting: informally through helping out or activities with their child, or through structured projects engaging parents/carers and staff in their child’s learning.
· Volunteers including parents are required to provide at least one written reference and an enhanced criminal records and barred list check if they are helping out on a regular rather than an occasional basis. Paid and unpaid activities such as teaching, training, instructing, caring for or supervising children are now considered to be regulated activity if carried out frequently, or if carried out on more than 3 days in a 30-day period or overnight. Supervised volunteers who only help out occasionally, such as parents or carers helping out on a trip (but not overnight or if providing personal care) do not require checks
Agencies
· We work in partnership or in tandem with local and national agencies to promote the wellbeing and safety of children.
· Procedures are in place for sharing of information about children and families with other agencies, as out in procedures Confidentiality, recording and sharing information.
· Information received from other agencies (third-party information) is treated as confidential and will not be shared without the consent of the originating agency, unless there is a legal requirement or safeguarding concern that permits disclosure. In accordance with the statutory Information Sharing Duty, the setting recognises that data protection legislation does not prevent the lawful sharing of information where there is a valid legal basis and where sharing is necessary to safeguard, protect, or promote the welfare and wellbeing of a child.
· When working in partnership with staff from other agencies, individuals are made to feel welcome in the setting and professional roles are respected.
· Staff follow the protocols for working with agencies, for example on child protection.
· Staff from other agencies do not have unsupervised access to the child they are visiting in the setting and do not have access to any other children during their visit.
· Staff do not casually share information or seek informal advice about any named child/family.
· We consult with and signpost to local and national agencies who offer a wealth of advice and information promoting staff understanding of issues facing them in their work and who can provide support and information for families. For example, ethnic/cultural organisations, drug/alcohol agencies, welfare rights advisors or organisations promoting childcare and early education, or adult education.
Schools
· Settings work in partnership with schools to assist children’s transition as per procedure 09.14 – transition to school and share information as per procedure Transfer of records.
· The setting manager actively seeks to forge partnership with local schools with the aim of sharing best practice and creating a consistent, supportive approach.
Policies & Procedures for the EYFS 2026/27 (Early Years Alliance 2026)